1.1 The name of the Club shall be the Broadstone Community Garden Group hereinafter referred to as the BCGG.
2. OBJECTIVES OF THE CLUB
2.1 To develop the gardening and cultivation skills of its Members.
2.2 To work with Dublin City Council and any other group or organisation that helps promote the ethos and development aims of the club.
2.3 To develop and maintain a Community Garden in the Broadstone.
2.4 In all future planning and work, to consider the long term objective of ensuring the garden is a relevant, vibrant and useful venue for community events and initiatives and a valuable amenity for all the Broadstone Community Garden Group Members, and the general public.
2.5 To adhere where possible and practicable, to sustainable green practices including organic principles, and to encourage the use of heritage varieties and methods of cultivation of the garden.
2.6 To ensure the Garden is physically accessible and inclusive, as far as is reasonably practicable to anyone who wishes to participate and further the stated aims of the club.
2.7 To contribute to the general improvement of the physical environment of the Broadstone.
3. MEMBERSHIP OF THE CLUB
3.1 Membership of the BCGG shall only be open to individuals who recognise that the objectives of the club will be achieved through practical gardening and cultivation activities, and the potential risk for personal injury associated with these activities. All Members acknowledge their awareness of and accept these risks, and agree to be responsible for their own actions and involvement.
3.2 Minors (under the age of 18) will not have membership of the BCGG but can visit the garden at any time and participate in gardening and events under strict supervision of their parents and/or guardians.
3.3 All members will pay an annual subscription. This subscription is set by the Broadstone Community Garden Group.
4. MANAGEMENT OF THE CLUB
4.1 The BCGG will be controlled by its members acting in General Meeting. One of these meetings will be the Annual General Meeting, hereinafter referred to as the AGM - at which Committee Members will be elected.
4.2 Management of the Club between General Meetings shall be entrusted to the elected committee, who must act in accordance with the Constitution and the Rules of the BCGG. They may make decisions on matters not covered by Constitution or Rules, but these must be approved at a Committee Meeting where 75% of the Committee Members are in agreement to authorise these decisions.
5.1 The Executive Committee Members shall be elected by the members at an Annual General Meeting and shall be the Chair, the Treasurer, Club Secretary and at least two other members. The role of Club Secretary can be delegated temporarily within the Committee appointed, and the duties can be done in tandem with either Chair or Treasurer role.
5.2 Elected officers of the Club qualify for re-election to the same post they previously held up to a maximum term of three sequential years.
5.2 The Committee will comprise of no less than 5 and no more than 8 Members at any one time.
6. COMMITTEE OF THE BCGG
6.1 The Chair of the BCGG will normally preside at, and chair all meetings of the Committee, and General Meetings of the Club, and shall be responsible for reporting to the Membership at the Club’s AGM.
6.2 The Club Secretary shall keep records of the Membership of the Club and any other administrative records as required. The Secretary shall be responsible for all correspondence relating to Club affairs and for giving notice of Annual General Meetings and Committee meetings and distribution of minutes from those meetings. The Secretary shall give at least 7 clear days notice of a committee meeting and its agenda.
6.3 In the case of the AGM, items for inclusion should be submitted in writing at least 21 days prior to the AGM and communicated to the members at least 14 days before the AGM. Items for inclusion may only be proposed by a full-paid member of the Club. All members intending to vote should verify their right to vote before the commencement of the meeting, and a membership roll will be presented at each AGM which can be examined if necessary to prove valid membership.
6.4 The Treasurer shall collect and bank subscriptions and account for all income and expenditure of the Club, and shall be one of two necessary signatories for withdrawal of funds.
6.5 A quorum for a meeting of the Committee shall be half of the elected voting members rounded up to the next whole number. The Committee shall hold at least six meetings each year.
6.6 Decisions can not be actioned unless agreed by at least 75% (or nearest equivalent) of Committee members. If necessary, the Chair shall have a casting vote.
7. CLUB FINANCES
7.1 A General meeting shall have the power to set membership subscription levels and terms and conditions for the Club.
7.2 Club Finances shall be monitored by the Treasurer who reports directly the committee. All income and expenditure should be clearly logged and any monies raised lodged in a bank or credit union account as soon as practicable. The bank or credit union account will have two signatories and a full statement of accounts will be available for examination by the committee every quarter and presented to the membership on an annual basis at the AGM. All funds must be spent in their entirety for the benefit of the Broadstone Community Garden Group, and for no other purpose whatsoever.
8. RULES OF THE CLUB
8.1 A committee meeting shall have the power to set Club rules. Such rules shall be in accordance with the articles of the Club’s Constitution.
8.2 Any paid up member of the club is entitled to vote at General meetings.
8.3 Votes will be decided on a show of hands basis
8.4 The Club rules may be amended by a simple majority of those present and voting at a General Meeting. Notice of any proposed amendment must be delivered (see 6.3 above)
9. AMENDMENTS TO THE CONSTITUTION OF THE CLUB
9.1 This Constitution may be amended by a two thirds majority of those present and voting at a General Meeting. Notice of any proposed amendment must be delivered (see 6.3 above)
10. DISSOLUTION OF THE CLUB
10.1 The Club can be dissolved by two thirds majority vote carried out in accordance with Article 9 whereupon the Committee will arrange to discharge any assets equally amongst the Members. Any liabilities at the time of dissolution shall be the joint responsibility of all Members.